Warmwell November 2020 Booking Form Priority Booking Form

THIS FORM IS NOT FOR GENERAL BOOKINGS!

Ended at 11.59 Sunday 9th December 2018.
Only those people who were attending Warmwell 2018.
All others (who were not at Warmwell 2018) will be automatically electronically deleted and we will NOT know.

NOVEMBER 2019 PRIORITY
BOOKING FORM
Valid until 11.59pm 9/12/18
GENDER BALANCING APPLIES

NO ALL FEMALES LODGES CAN BE CURRENTLY ACCEPTED

DEPOSITS ARE £50pp

Please read our Terms and Conditions before completing this Booking Form, thank you
"prices and availability can be found lower down on this page"

How are lodges are divided and allocated

MALE OPTIONS

GROUP OPTIONS

COUPLE OPTIONS

LADIES ONLY

Due to requiring our minimal gender balance ratio for each event, achieved for all our nine sold out November Warmwell's, female groups will face restrictions and require assurances if allowed to book.
Warmwell Gender Ratio 47% men to 53% ladies.

If you continue down this form, you go the Lodges starting with Bronze Options through to Prestige Plus.
There is a full price list below too.

Call us now on 07944 971195 or 01737 769600
EMAIL: [email protected]

YOU MUST CALL or EMAIL *
TO BOOK YOUR PLACE/S PLEASE I.E. AFTER YOU HAVE CHECKED AVAILABILITY BELOW
IF IT SAYS "CHECK WITH US"

THIS IS NOT THE FORM TO GO ON THE RESERVE/STANDBY LIST
WHEN WE START TO SELL OUT OF OPTIONS

THIS EVENT HAS ALWAYS SOLD OUT
IN 2018
AND 2017 WARMWELL SOLD OUT IN RECORD TIME - ONE MONTH EARLY
SOLD OUT FOR NINTH CONSECUTIVE YEAR IN 2018.

STAY IN LODGES- we don't do chalets

Some of the options in the booking form may no longer be available
when you come to book.
We however will do our best to accommodate you with the remaining options.

PLEASE NOTE
There are no day or evening passes available and never have been offered.
If you only live within ten miles of the Warmwell Park and can prove local residency, passes subject to availability, you can book a 3 day weekender pass.
Its does not mean you can book B& B and attend

WHEN YOU COMPLETE THE FORM YOU MUST TICK THE LODGE YOU REQUIRE WHICH STATES THE PRICE

PLEASE NOTE
BOOKINGS AFTER 16/8/19 REQUIRE FULL PAYMENT

Warning- users of Apple Units; Laptops, Ipads & Phones etc may have incompatible problems/issues (with certain models), in trying to complete our booking form. We are not an Apple based program, so if things strangely happen, you can't get by a box, this is the reason why.. You will need to find another unit (non Apple) to enter your details please.

Certain IPads do not work with this site, this situation requires you to complete this booking form on another machine

YOUR PRICES INCLUDES:
* Three Nights Accommodation
(excludes three day local residents passes- live within 10 miles of site)
* All Electricity & Gas
* Free parking providing you register for car permit
* All Workshops you wish to join
(2 held on Friday night, then all day Saturday & Sunday in two halls plus further workshop in 3rd hall plus our annual Sunday Pool Party)
* All Freestyles - Three nights and lunchtime/afternoon freestyles
* Towels & Bedding - A small selection Towels but all Bedding in Lodge (based on numbers booked in each lodge)
* The Warmwell Experience - like no other
* Priority Options to rebook same lodges/places when at the 2019 event for Warmwell 2020.

From 16/8/19.
Full payment is required please on all new confirmed bookings within three days of your booking
being invoiced

Failure to pay VIA OUR INVOICE,which is emailed to you
will result in your place/lodge being released for resale.

We will send you an Invoice and instruction on how to pay, once we have you booking form.
Please complete the online booking form below.
Failure to do so means you could lose that option to someone else, sorry.

We apply a Gender Balance Ratio at our events
based on Warmwell 2018 47/48% men to 52/53% females
.
When single ladies or groups of ladies are allowed to book, and assurances have been accepted,
its on condition they will make efforts to encourage men in their local dance communities
to book in male lodges. You will sent an extra form to complete.

ALL LODGES/ ROOMS
ARE SOLD OFFERED SUBJECT TO AVAILABILITY
AND SOME OPTIONS WILL RUN OUT BEFORE
WE HAVE HAD CHANCE TO UPDATE THE WEBSITE TO SAY
"SOLD OUT".

Summary our lodges

GROUP BOOKING
(to book one or several lodges)

A Group is where one lead name, books for 4 people or more
One person booking on their own is not a group
Two persons is a duo not a group
Three persons is a triple, unless a lodge is booked by a Group leader is for four person but only 3 come.

SHARED LODGES - For males or females only
Our All Male or All Female "Shared" lodges are divided with three bedrooms
These are known as "Stranger" Lodges,
where people do not know each other, unless they are sharing a Twin room,
as we never put strangers in the same bedroom.
Your booking confirmation will remind you what room you have booked.
Do not take someone's else's room they have paid for when you arrive at Warmwell 2019!

One person in Large Room for one
(could be a large twin for one or double room. Always subject to availability)

Two persons in Large Twin Room
(who know each other)

One person in Smaller Twin Room
(sole use)

COUPLE (M/F) SHARED LODGES (Price A)
One COUPLE in Double Room
One COUPLE in Large Twin Room

ONE COUPLE ONLY
thats one couple per lodge. (Price B)
Bronze/Silver or Gold Lodges:
Diamond & Prestige Options
plus we offer Bronze Twin Room Lodges - One Bedroom Lodge with twin beds*

(PRICE B)All other lodges are 2 bedroom lodges where a couple
has a double room & twin room for themselves as they are not sharing with another couple.

Lodges close to venue
require mixed gender and full occupancies STA

Bathrooms in each lodge

Bronze, Silver & Silver Lakeside, Gold & Gold Island, Diamond - one bathroom

Platinum, Prestige 2 & 3 Bedrooms(ranges) - two bathrooms (one en-suite in the double room)

Prestige 4 bedrooms - there bathrooms (two doubles each with en-suite, two twin rooms share 3rd bathroom)

Room Breakdown

Bronze, Silver & Silver Lakeside, Gold, Gold Island & Diamond ranges
Two bedroom lodges*
1 x Double room & 1 x Twin room
Three Bedroom lodges
1 x Double room & 1x Twin rooms plus 1 x Smaller Twin room(not advisable for tall/long people)

Platinum & Prestige ranges
Three Bedroom lodges - Double & 2 x Twin rooms (almost same size twin rooms)

Prestige ranges
Four Bedroom lodges - 2 x Double & 2 x Twin rooms

All deposits (non refundable) are £50pp

When it says "On Hold"
Any mention of "On Hold" means we are waiting for customers to pay deposits/full payment
& complete bookings as its the last of these options available.

Once a booking has been confirmed, gender balance controls are registered.
You cannot add extra people in your lodge without prior agreement and permission from MJRoc.
I.E. if you book 4 or 5 people in a six person lodge, then this is what its booked as numbers wise.

Due to more females wishing to join the weekender than men, MJRoc has to keep controls in place to protect the gender balance ratios. MJRoc reserve the right to protect gender balancing for "the good of the event" rather than individuals, which is understood by 99% of people attending.

PLEASE NOTE THAT CAR REGISTRATION HAS CHANGED FOR 2019.
ALL CARS MUST BE REGISTERED THAT ARE ATTENDING WARMWELL 2019
this booking form is not a car registration form
Due to many hours wasted during both 2017 & 2018 in chasing people to register, there is now a FREE registration period and a chargeable per car period.
The Link to register the cars that are coming under your booking, will be emailed to arrive for September 1st 2019.
FREE Car Registrations throughout and only during September 2019.
£5 per Car Registrations throughout and only during October 2019.
£15 per Car Registrations throughout and only from November 1st to 10th 2019.
£20 per car Registration STA on the day 22nd November 2019
Free parking is available in streets in Village 800 metres away.

WHEN YOU COMPLETE THE FORM YOU MUST TICK THE LODGE YOU REQUIRE WHICH STATES THE PRICE

check every section carefully when completing, as failure to do and ticking wrong boxes, wastes your time in resubmitting the form a 2nd time!

* Indicates required field

Full Name (or form rejected) *

First

Last

Title *

Todays Date of Booking *

Lodge Number in 2018 *

Which is the main number to contact you? ..................Telephone & a Mobile Number please (leave gap after code please ie 01895 445577) *

Second Number ie Home or Mobile (leave gap after code please) *

Email - we will communicate via email for confirmations, news *

Retype your email here to ensure it matches AND RECHECK IT MATCHES *

Some times we do not get responses from an email, can your provide an alternative one please, as some things we need an urgent response 24 hours a day? *

CHANGED FOR 2019 * do not confuse" ........................... I By signing this booking form have read and fully understand what I going to read about Cars and that Im required as the lead name on this booking, whether this is just me or others that Im Group Leader, that I will act promptly when requested to do so by MJRoc that I will complete a separate Car Registration via the LINK MJRoc will provide me. I am a responsible person and do not want to waste MJRoc time having to chase me to complete this Car Registration............ EVERY CAR in "YOUR BOOKING" MUST BE RE-REGISTERED ONLINE AWAY FROM THIS BOOKING FORM, FROM SEPTEMBER 2019. A LINK WILL BE SENT TO YOU "AND" THIS IS THE ONLY PLACE YOU CAN REGISTER. HERE "TODAY" YOU ARE RESERVING PLACES TO BE ABLE TO PRE-REGISTER FOR THE EVENT. WE ONLY HAVE CURRENTLY 450 CAR SLOTS, 450 WERE USED AT THE NOVEMBER 2018 EVENT. All cars must be registered online during those three months. YOU WILL BE SENT A REMINDER ON 1ST SEPTEMBER 2019. THREE STAGES OF REGISTRATIONS. REGISTERED IN SEPTEMBER 2019 Free parking each car. From October 1st-31st 2019 £5 per car. From November 1st to November 10th 2019 £15 per car. After this and Non Registered cars fee is £20 per car on arrival. IF YOU WISH TO OPT OUT AND PAY THE £20 CAR CHARGE ON ARRIVAL SUBJECT TO SPACE ON THE DAY, STATE "OPT OUT" and then state in next box how many vehicles/cars you are reserving, subject to availability on the day. You have to park in the village 800 metres away if you miss registering. It is policy that every car/vehicle on site is registered and forms part of your conditions of booking. *

How many cars will you in total bring in your lodge, whether your booking if for one or two persons, or a group? *

Reserve Vehicle One Number Plate/ Drivers name *

Reserve Vehicle Two Number Plate/ Drivers name *

Reserve Vehicle Three Number Plate/ Drivers name *

Reserve Vehicle Four Number Plate/ Drivers name *

Reserve Vehicle Five Number Plate/ Drivers name *

Reserve Vehicle Six Number Plate/ Drivers name *

Address *

Line 1

Line 2

City

State

Zip Code

Country

YOU MUST TICK THE LODGE CHOICE YOU WISH TO BOOK IF IT IS AVAILABLE, CHECK BELOW *

PLATINUM - ALL SOLD OUT (AT WARMWELL 2018) *

PLATINUM LODGES FOR SALE SOLD OUT Platinum 3 Bedroom GROUP Lodge (5 people 3M 2F or 4M 1F or 5M) £236pp SOLD OUT Platinum 3 Bedroom GROUP Lodge (6 people 3M 3F or 4M 2F or 6M) £213pp ~~~~~~ SOLD OUT MUST CALL FIRST BEFORE BOOKING Platinum 3 Bedroom GROUP Lodge (5 people 2M 3F or 1M 4F or 5F) £236pp SOLD OUT MUST CALL FIRST BEFORE BOOKING Platinum 3 Bedroom GROUP Lodge (6 people 2M 4F or 1M 5F or 6F) £213pp

PRIOR AGREEMENT MUST BE GIVEN BY MJROC. READ THESE NEXT SECTIONS CAREFULLY. *************We are an ALL FEMALE Group *

Yes No Not Sure?

We have an Imbalance of Ladies in our Group over men *

YES NO

MJROC MUST GIVE PERMISSION TO BOOK. All FEMALE ONLY GROUP as an acceptance of this booking you fully understand your Group MUST promote and find men to book into Male Only Lodges to counter balance the Events Gender Balance ratio. We need men who clearly state they were recommended by people in your Group. *

MJROC MUST GIVE PERMISSION TO BOOK. We have more LADIES than men in our group. As an acceptance of this booking you fully understand that everyone MUST promote and find at least two men to book if ratio is 3 ladies and no men and then required at least 3 men to book if 5 ladies ratio to no men, Before your final Balance is due, so these men book into male only lodge to counter balance the Events Gender Balance ratio. We need men who clearly state they were recommended by people in your Booking. *

Other (please state) *

WEEKEND PASS (live within 10 miles with proof of residency IE UTILITY BILL) No Staying overnight permitted on site. *

Check with MJRoc for Locals only Weekend Pass £127pp

GENDER BALANCE - THIS IS WHERE YOU ADD EVERYONES FULL NAMES AND GENDER IN YOUR LODGE IF YOU ARE LEAD NAME FOR TWO OR MORE PEOPLE- By choosing the above accommodation option, you are agreeing to abide by the Gender Balance. Please therefore, state your own and if a group leader all occupants GENDER BALANCE(M/F) and "GIVE FULL names" and email addresses of all dancers in your lodge. Thank you. *

All invoices required to be paid before 4pm 25.11.18 as Prioritity Booker attending Warmwell 2018.. All bookings made after 16/8/19, full payment is due. {fees extra for pay pal payments} Payments are due on all bookings please. (why not get holiday insurance to cover you in case you are unable to attend this event). There are a few ways to pay and will in our Invoice letter to you, please click on PAYMENT PAGE in website menu to see which option suits you and then please state below how you will be paying. Please note on your final lodge costings add £TBC Adminstration Pay Pal Surcharge if you wish to pay this way. Drop down menu below gives your payment options. *

How did you hear about MJRoc Warmwell? Who recommended you? Full name please. *

Any other requests or information..... *

LODGE RESPONSIBILITY FORM: Parkdean Resorts Holiday Park and MJROC have introduced a Lodge Responsibility clause, for any malicious damage caused in your lodge. So as a formality before confirming your booking, we need the 'signature' and acceptance of the Lead Name (or individuals sharing a lodge) of the lodge, that accepts full financial responsibility should any malicious damage occur (not broken plates etc) If you are in Stranger Lodge, you have an equal share of responsibility, so if another causes a situation, please keep evidence it wasnt you. *

I understand my financial obligation and accept these terms. Admin fees are set out on your Invoice for different payments cash, bank transfer, cheques & paypal.

Terms and Conditions - click here

I have READ and AGREE to MJROC's Terms and Conditions as laid out in this website (under T & Cs on website menu) *

Yes

SIGNATURE - Please type your name in FULL, this acts as your signature to the Booking Form. Now press and look out for a change of screen with a short message. If you do not get the message, look back over the form to discover any areas highlighted in RED as this were something has been omitted, once completed try submitting again please. *

Submit

LOOK HERE FOR CONFIRMATION AFTER YOU HAVE PRESSED SUCCESSFULLY "SUBMIT" TO GET DIFFERENT SCREEN SHOT PAGE

An Invoice will soon be sent to you, thank you! (if this page does not disappear and change to Confirmation page, please look back over this form as it will highlight a box in red not completed which needs your attention). A confirmation email from MJRoc Warmwell, separately will be sent normally same day, unless its been stated our office is closed and we shall back to you asap when we are in a busy period.

Once you've SUBMITTED this booking form (and not before), you will get a automatic confirmation its been sent. We will Invoice you within 48 hours, so if you have not heard from us, please call. Its rare for an email to go astray but lets not take chances, call or email us.;
Your booking is not complete without payment according to dates specified.
You will need to look our November 2018 Payment Page options in your invoice.
BUT an Invoice with all the details you need to know and how to pay, will be sent to you, so wait for this to arrive & please check your INBOX within next 48 hours, thank you!

Thank you for booking with MJRoc.

Terms and Conditions