Car 2019 Warmwell November Car Registration Form closed

NOVEMBER 2019 CAR REGISTRATIONS FORM
READ VERY CAREFULLY

Note Deadline for ALL Registration as there are different charges
In past years this has been a Free registration but do the increased administration costs involved and hours lost collectively with people failing to keep copies of receipts and having to resend there is now a charge.
With an average approaching 450 cars each event, this is very time consuming

You only do one form, if you miss any car, need to make amendments
THEN YOU resubmit a new one, we use only the last one submitted, so all previous ones are destroyed, so ensure ALL car registrations are on there, relevant to your booking.
Plus extra copies which create extra admin could/will incur an admin fee.
WE DO NOT ACCEPT EMAIL CHANGES TO CAR REGISTRATIONS

PLEASE NOTE THAT CAR REGISTRATION HAS CHANGED FOR 2019.

ALL CARS MUST BE REGISTERED THAT ARE ATTENDING WARMWELL 2019

Due to many hours wasted during both 2017 & 2018 in chasing people to register,
there is now a FREE registration period and a chargeable per car period.

FREE Car Registrations throughout and only during September 2019. Ended

£5 per Car Registrations throughout and only during October 2019. Ended

£15 per Car Registrations throughout and only from November 1st to 10th 2019.
Then No further registrations can be taken until 22/11/19

£20 per car Registration STA on the day 22nd November 2019

No Registration, No Parking Permitted on site
Free parking is available in streets in Village 800 metres away.

From November 1st 2019.
1/ Additional updates £5 per car - New Form required

2/ Replacement receipts £5

3/ Incorrect Car registrations found when at Warmwell,
i.e. wrong Car Reg, £10 per car will be charged

Vehicles that are not registered are considered as a security risk, and could be either clamped or towed away at the owners costs.
We do not wish our team to loose time at the event, trying to find owners

Failure to register any car at Warmwell, may result in any car being towed off the park
at the owners expense and event wristband withdrawn.

There are 450 site car parking spaces
Alternative car parking is in the village 800 metres away from site.

If you register a car that does not show up, which has been pre-allocated a permit to park,
£10 admin fee will apply.

You cannot register more than three cars without agreement, as every car on the form will be allocated a space (read further below) if the lodge has space. Other cars can be parked in the car parks.
£10 admin fee will apply for denying another person a car parking place & admin costs.

At Warmwell, when you check in at reception on Friday 22nd November, all cars registered will be given a Weekend Permit to display on each car dashboard.
Displaying no permit raises security who will check all vehicles on site throughout the days of our event.
Be warned, car are clamped and towed away!!

Group leaders or Lead Name
you are the person who completed the booking form.
If you didn't complete the booking form, this is not for you, so contact the Lead Name or it would waste everyone time.

YOU MADE THE BOOKING
This covers the Group Leader OF GROUPS of 3/4/5/6/7/8 people
or
It covers if you booked as couple or a twin room is Female or Male Stranger Lodges.
If you have booked a room in a couple share lodge, each of the couples has a lead name who each completes this form.
Or you booked a single place in the Female or Male Stranger Lodges.
THE PERSON WHO MADE THE BOOKING FILL THIS FORM IN.

If you have more than one lodge booked,
its a separate registration for each lodge, or a multiple form covering several lodges, will be invalid.

If you are in a Group Lodge, do not complete this form unless you are the
person who completed the booking contract.
we keep reminding this because in pass people ignore this.
Group Leader is the lead name in group lodges, where 2 or more people are on the same booking.

Remember if you completed a Booking form, whether you are single person or in charge of a group,
you register every car in relation to that booking.

To avoid any confusion
The person who is the Lead Name in a "Stranger" Lodge booking.
1/ The person who is the Lead Name when booking a Twin room in male or female only lodges.
2/ The person who is the Lead Name when you have booked a single room in a male or female only lodge.
If in doubt email warmwell@mjroc.com
You do not worry about the other "strangers" in the lodge.

You only do one form, if you miss any car THEN YOU resubmit a new one, we use only the last one submitted, so all previous ones are destroyed, so ensure ALL car registrations are on there, relevant to your booking.
Plus extra copies which create extra admin could/will incur an admin fee.
WE DO NOT ACCEPT EMAIL CHANGES TO CAR REGISTRATIONS

The Lead Name is responsible for all car registrations in their lodge, firstly their own and all others in their group.
In past years some drivers acted irresponsible and parked where they like without any consideration for grass verges and blocking accesses.

In 2014 an ambulance was called to a lodge where a man was having a heart attack but were unable to park close. the access was blocked!
They then had walk (run) and carry equipment!
This is a serious matter, next time they could be coming to you
and those lost seconds could be a matter of life and death!

In the past we have asked drivers to put Sheets provided by MJRoc with their lodge numbers on it, trouble was the people who parked badly without any considerations, never did!!
We never traced the car owner, so access was blocked until Monday morning!!
Now in conjunction with the Park, all car registrations must be notified to MJRoc by Wednesday October 31st 2019
without fail.
We are trying to care for you in case on an emergency,
unfortunately in the past a few % only thought of themselves!!

You must only register cars that are coming and parking.
If you over register and cars are not present at the event, an administration fee of £10 per car will be charged to the lead name. If you have registered a car but changed it, inform MJRoc reception with the old Car Regs, so they can change it. If you give an incorrect registration, the parking space is invalidated.
We only have 450 spaces! Alternative car parking is 800 metres away in the village.

In Groups where they have booked more than one lodge.
the lead name for the booking will delegate a name for each lodge responsible for the occupants.
Every Lodge requires a registration each and for every car it is all on ONE REGISTRATION.
Failure to register is a security breach and the vehicle could/will be clamped/towed away.

DO NOT OVERCROWD PARKING OUTSIDE LODGES
Its leads to congestion, damage to parkland & verges, and for health & safety reasons.
Cars may be towed away at owners expenses.
If you have booked a Platinum, Prestige or Prestige Plus Lodge, there are are only normally two car parking spaces per lodge and you are surrounded by Private owner lodges.
You must respect their privacy and do not block or take their car parking spaces.
If you have lots of cars, ie two can park at the lodge, therefore All other cars must park in the main car parks.
Failure to do so is a violation of your booking contract.

Email us at warmwell@mjroc.com
if you have any questions

* Indicates required field

Lead Name *

First

Last

Lodge Number (this on your booking receipt, do not complete this form without it) or your form is invalidated. The lodge number is on your receipt. NO LODGE NUMBER ON FORM - MEANS FORM IS REJECTED *

Telephone number you will have at the event, ie Mobile and alternative please if there is one. *

ALL Car Registrations (IN CAPITALS ONLY) of yours &/every car under your booking. Please add FULL NAMES against each Registration for each vehicle.
No Camper vans, mobile homes, caravan, tents, go-karts, golf buggies, air planes, helicopters, trucks or lorries etc lol

We are using this form for single people as well as big groups, so it will ask for more cars.
So any box if you are not registering car OR BOXES does not apply, mark with "X" OR n/a

If your group has more that three cars, you need to consider car sharing or making alternative arrangements.

MAKE SURE THIS IS CORRECT Email - we will communicate via email for confirmations, news IF IT BOUNCES DUE TO MISPELT EMAIL ADDRESS YOU MAY BE CHARGED FOR PARKING *

I agree the £15 charge from 1/11/19 relevant to my Registration date and paid in cash at Check In. *

FOR VANS ONLY ***** If you have any Vans, you must state the model, registrations and whether its high top, long base. We need height, width & length We will confirm whether its permitted on site. PS THIS DOES SAY FOR VANS ONLY - !! READ CAREFULLY *

All vehicles registered are Cars *

Yes No

Lead Name Address *

Town *

Line 2 *

Post Code *

YOUR CAR REG ONE / & DRIVERS FULL NAME *

For CAR REG TWO/ & DRIVERS Number 2 FULL NAME *

For CAR REG THREE/ & DRIVERS Number 3 FULL NAME *

(Subject to space outside lodges) MORE CARS THEN PLEASE ADD THE REST HERE WITH CAR REG/DRIVER NAME (their name) TO EACH CAR PLEASE *

We have no car to register as we are in this person car. *

Whose car you in? *

Who are the passengers in your car? *

SIGNATURE - Please type your name in FULL, this acts as your signature to the Booking Form. *

We have booked a Platinum, Prestige or Prestige Plus Lodge. There are are only normally two car parking spaces per lodge and you are surrounded by Private owner lodges. You must respect their privacy and do not block or take their car parking spaces. All other cars must park in the main car parks. *

Yes No

Submit

SUBMIT this form after all boxes have been completed, if the form does not submit, please check above boxes to see if any are highlighted in RED, complete, re-submit and the screen form, if completed correctly, will disappear. This will appear in small as bottom of your screen
"Thank you! Your Car Registration has been submitted and we will let you know if successful. If you have missed the deadline as stated for this years event or arrive having not updated your registration, then £20 per car fee is due on arrival. "

Thank you

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